HR / Recruitment · Canada
Human Resources Assistant Adjoint.e en ressources humaines
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Job summary
CompanyUniversite Saint-Paul
Advertiser typeAgency
CategoryHR / Recruitment
Subcategory
CountryCanada
LocationCanada
LanguageEnglish - United Kingdom (en-GB)
Contact
Employment typePermanent
Work hoursFull Time
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Apply now for Human Resources Assistant Adjoint.e en ressources humainesJob description
Position Title:
Human Resources Assistant
Competition Number:
020 - 2026
Administrative Unit:
Human Resources Services
Immediate Supervisor:
Director, Human Resources Services
Position Type:
18 month term contract, Full-time (Non-Unionized)
Hours of Work:
35 hours per week
Salary Scale :
Level 4 ( to $ )
In this document, the masculine pronoun is used without discrimination and only for conciseness.
Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained an affiliation since 1965. Bilingual and on a human scale, it has more than 1,000 students; it offers programs in social communications, counselling and psychotherapy, canon law, public ethics, conflict studies, social innovation, leadership, ecology and equity, and theology.
Why choose Saint Paul University?
Working at Saint Paul University means working in an environment where collaboration, proximity and the opportunity to have a concrete impact are important. The University offers its staff an environment that promotes professional development, work-life balance which includes a four-day work week, as part of a regular 35-hour week for administrative staff, vacation, a pension plan and a group benefits program. Staff also benefit, subject to applicable conditions, from a tuition fee exemption for most programs offered by Saint Paul University and the University of Ottawa, promoting learning and professional development throughout their careers.
We are looking for people who want to share their expertise at the service of an organization on a human scale, while actively contributing to the development of their colleagues, the evolution of the University and the continuous improvement of our practices. At Saint Paul University, your expertise is recognized, your contribution is visible and your work will have a concrete impact.
SUMMARY
Reporting to the Human Resources Director , the incumbent is responsible for assisting activities related to human resources and providing administrative support to this group. During the first few weeks the incumbent will help with reducing the backlog of files.
KEY RESPONSIBILITIES
EDUCATION, EXPERIENCE, AND KNOWLEDGE
We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.
We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.
Titre du poste :
Adjoint(e) en ressources humaines
Numİro de concours :
020 - 2026
Unitİ administrative :
Service des ressources humaines
Supİrieur immİdiat :
Direction, Service des ressources humaines
Type d'emploi :
Contrat de 18 mois, temps plein (Non-syndiquİ)
Horaire de travail :
35 heures par semaine
chelle Salariale:
Niveau 4 ( $ - $)
Le masculin est utilisİ sans aucune discrimination et dans le seul but d'allİger le texte.
L'Universitİ Saint-Paul (1848) est le coll¨ge fondateur de l'Universitİ d'Ottawa, avec laquelle elle maintient un lien de fİdİration depuis 1965. Bilingue et taille humaine, elle accueille plus de 1 000 İtudiants et İtudiantes et offre des programmes dans des domaines tels que les communications sociales, le counseling et la psychothİrapie, le droit canonique, l'İthique publique, les İtudes de conflits, l'innovation sociale, le leadership, l'İcologie et l'İquitİ ainsi que la thİologie.
Pourquoi choisir l'Universitİ Saint-Paul ?
Travailler l'Universitİ Saint-Paul, c'est faire partie d'une communautİ universitaire taille humaine oı la collaboration, la proximitİ et la possibilitİ d'avoir un impact concret occupent une place importante. L'Universitİ offre des conditions de travail favorisant l'İquilibre entre la vie professionnelle et personnelle, notamment une semaine de travail de quatre jours dans le cadre d'un horaire rİgulier de 35 heures par semaine pour le personnel administratif, des vacances, un rİgime de retraite et un programme d'avantages sociaux. Le personnel bİnİficie İgalement, sous rİserve des conditions applicables, d'une exemption des droits de scolaritİ pour la plupart des programmes offerts par l'Universitİ Saint-Paul et l'Universitİ d'Ottawa, favorisant ainsi l'apprentissage et le dİveloppement professionnel tout au long de la carri¨re.
Nous recherchons des personnes qui souhaitent mettre leur expertise au service d'une communautİ engagİe, contribuer au dİveloppement de leurs coll¨gues et participer activement l'İvolution de l'Universitİ et l'amİlioration continue de ses pratiques. l'Universitİ Saint-Paul, votre expertise est reconnue, votre contribution est visible et votre travail aura un impact concret.
RSUM
Relevant du Directeur des ressources humaines, le titulaire sera chargİ d'assister des activitİs reliİes aux ressources humaines et de fournir un soutien administratif au Service. Au cours des premi¨res semaines, le titulaire du poste contribuera rİduire les dossiers en attente.
FONCTIONS PRINCIPALES
Effectuer des t˘ches administratives telles que le classement des dossiers l'İbauche de rapports, etc.;
Rİpondre aux questions et aux demandes de renseignements de la part du personnel, du corps professoral et du public en gİnİral;
Rİdiger des lettres, communications aux personnels ou autres documents liİs aux ressources humaines;
Participer de nombreux dossiers et/ou projets variİs en mati¨re de ressources humaines et effectuer des suivis;
Appuyer le processus de dotation pour les postes assignİs (sİlection, embauche, contrats et suivi);
Appuyer l'embauche et la rİembauche des employİs dans le syst¨me Workforce Now (SIRH) et donner les acc¨s au syst¨me aux employİs;
Assurer la mise jour des donnİes des ressources humaines dans le syst¨me Workforce Now (SIRH);
Appuyer la Conseill¨re, rİmunİrations et avantages sociaux avec des rİconciliations, des recherches dans les dossiers physiques ou dans les syst¨mes au besoin;
Prİparer, İlaborer et/ou mettre jour divers rapports l'aide du SIRH, d'Excel et des outils de rapport en ligne.
Maintenir jour diffİrents tableaux tels que la classification des postes, les contrats, etc FORMATION, EXPRIENCE ET CONNAISSANCES
Formation post secondaire en administration ou similaire plus une expİrience minimum d'un (1) an en ressources humaines ou une combinaison de formation et d'expİrience jugİe İquivalente
Bilinguisme requis (fran§ais et anglais)
Expİrience en service la client¨le
Expİrience avec ADP ou tout autre syst¨me intİgrİ de ressources humaines reprİsente un atout considİrable . click apply for full job details
Human Resources Assistant
Competition Number:
020 - 2026
Administrative Unit:
Human Resources Services
Immediate Supervisor:
Director, Human Resources Services
Position Type:
18 month term contract, Full-time (Non-Unionized)
Hours of Work:
35 hours per week
Salary Scale :
Level 4 ( to $ )
In this document, the masculine pronoun is used without discrimination and only for conciseness.
Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained an affiliation since 1965. Bilingual and on a human scale, it has more than 1,000 students; it offers programs in social communications, counselling and psychotherapy, canon law, public ethics, conflict studies, social innovation, leadership, ecology and equity, and theology.
Why choose Saint Paul University?
Working at Saint Paul University means working in an environment where collaboration, proximity and the opportunity to have a concrete impact are important. The University offers its staff an environment that promotes professional development, work-life balance which includes a four-day work week, as part of a regular 35-hour week for administrative staff, vacation, a pension plan and a group benefits program. Staff also benefit, subject to applicable conditions, from a tuition fee exemption for most programs offered by Saint Paul University and the University of Ottawa, promoting learning and professional development throughout their careers.
We are looking for people who want to share their expertise at the service of an organization on a human scale, while actively contributing to the development of their colleagues, the evolution of the University and the continuous improvement of our practices. At Saint Paul University, your expertise is recognized, your contribution is visible and your work will have a concrete impact.
SUMMARY
Reporting to the Human Resources Director , the incumbent is responsible for assisting activities related to human resources and providing administrative support to this group. During the first few weeks the incumbent will help with reducing the backlog of files.
KEY RESPONSIBILITIES
- Carry out administrative tasks such as filing drafting reports etc.;
- Respond to questions and requests for information from employees, professors and the general public in a timely manner;
- Draft communications to employees or other documents related to human resources;
- Assist with various files and/or projects related to human resources and provide follow-up as required;
- Assist in the staffing process for assigned positions, (scheduling interviews, hiring, contracts, follow-up and filing);
- Process the hiring and rehiring of employees in Workforce Now, the HRIS system and give employees access to the system;
- Ensure the accurate updating of human resources data in Workforce Now, the HRIS system;
- Support payroll production by entering data and conducting searches in physical files or in the systems as needed;
- Prepare, develop and/or update various reports using the HRIS, Excel, online reporting
- On-going monitoring of files, reports, spreadsheets and contracts, etc.
EDUCATION, EXPERIENCE, AND KNOWLEDGE
- Post-secondary education in human resources, administration or a related field, plus at least one (1) year of experience in human resources, or a combination of education and equivalent experience
- Bilingualism required (English and French)
- Experience in customer service
- Experience with ADP or any integrated human resources system would be an asset
- Experience in payroll
- Good understanding of software (Microsoft Office, Excel, email, Internet, Adobe Acrobat)
- Strong communication skills, and excellent interpersonal skills
- Availability and flexibility to be able to react to emergencies
- Ability to set priorities and excellent time management skills
- Ability to work as part of a team
- Sense of initiative, autonomy and organization
- Good judgment, and demonstrated tact and discretion
- Attention to detail
- Professionalism - ability to keep employee data confidential
We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.
We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.
Titre du poste :
Adjoint(e) en ressources humaines
Numİro de concours :
020 - 2026
Unitİ administrative :
Service des ressources humaines
Supİrieur immİdiat :
Direction, Service des ressources humaines
Type d'emploi :
Contrat de 18 mois, temps plein (Non-syndiquİ)
Horaire de travail :
35 heures par semaine
chelle Salariale:
Niveau 4 ( $ - $)
Le masculin est utilisİ sans aucune discrimination et dans le seul but d'allİger le texte.
L'Universitİ Saint-Paul (1848) est le coll¨ge fondateur de l'Universitİ d'Ottawa, avec laquelle elle maintient un lien de fİdİration depuis 1965. Bilingue et taille humaine, elle accueille plus de 1 000 İtudiants et İtudiantes et offre des programmes dans des domaines tels que les communications sociales, le counseling et la psychothİrapie, le droit canonique, l'İthique publique, les İtudes de conflits, l'innovation sociale, le leadership, l'İcologie et l'İquitİ ainsi que la thİologie.
Pourquoi choisir l'Universitİ Saint-Paul ?
Travailler l'Universitİ Saint-Paul, c'est faire partie d'une communautİ universitaire taille humaine oı la collaboration, la proximitİ et la possibilitİ d'avoir un impact concret occupent une place importante. L'Universitİ offre des conditions de travail favorisant l'İquilibre entre la vie professionnelle et personnelle, notamment une semaine de travail de quatre jours dans le cadre d'un horaire rİgulier de 35 heures par semaine pour le personnel administratif, des vacances, un rİgime de retraite et un programme d'avantages sociaux. Le personnel bİnİficie İgalement, sous rİserve des conditions applicables, d'une exemption des droits de scolaritİ pour la plupart des programmes offerts par l'Universitİ Saint-Paul et l'Universitİ d'Ottawa, favorisant ainsi l'apprentissage et le dİveloppement professionnel tout au long de la carri¨re.
Nous recherchons des personnes qui souhaitent mettre leur expertise au service d'une communautİ engagİe, contribuer au dİveloppement de leurs coll¨gues et participer activement l'İvolution de l'Universitİ et l'amİlioration continue de ses pratiques. l'Universitİ Saint-Paul, votre expertise est reconnue, votre contribution est visible et votre travail aura un impact concret.
RSUM
Relevant du Directeur des ressources humaines, le titulaire sera chargİ d'assister des activitİs reliİes aux ressources humaines et de fournir un soutien administratif au Service. Au cours des premi¨res semaines, le titulaire du poste contribuera rİduire les dossiers en attente.
FONCTIONS PRINCIPALES
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