Accounts & Operations Coordinator

Accounts & Operations Coordinator

Location: Kilrea, Mid Ulster

Hours: Part-time, 16-24 hours per week

Salary: Negotiable

Join Our Team

Healy McKeown Architects is looking for an experienced and highly organised Accounts & Operations Coordinator to join our team in Kilrea.

This is a varied part-time position combining responsibility for our day-to-day accounts, social media and wider business operations.

We're looking for someone who enjoys taking ownership of their work, is comfortable working independently and has a practical approach to keeping things organised and running efficiently.

For the right person, there will also be an opportunity to help us review and improve our existing systems and processes and to develop the role and responsibilities over time.

The Role

Accounts

The accounts function will be at the core of the role and responsibilities will include:

• Day-to-day accounts administration using Xero
• Preparing and issuing customer invoices
• Bank reconciliations
• VAT preparation and liaison with our external accountant
• Credit control and monitoring outstanding accounts
• Processing and maintaining supplier invoices and records
• Helping ensure completed work is invoiced promptly
• Maintaining accurate and well-organised financial records
• Assisting with other routine financial administration as required

Social Media

You will take ownership of our social media presence, including:

• Planning and maintaining a regular content schedule
• Creating, preparing and scheduling social media posts
• Working with the wider team to identify projects, news and other content worth sharing
• Helping us maintain a consistent, professional and engaging online presence
• Identifying opportunities to improve our social media activity and content

Operations & Organisation

The role will also provide wider operational support to the practice, including:

• Helping keep key business administration organised and up to date
• Maintaining oversight of recurring tasks, renewals and important deadlines
• Supporting the smooth day-to-day administration of the practice
• Reviewing existing administrative processes and identifying opportunities for improvement
• Helping implement more efficient systems and ways of working
• Taking ownership of agreed tasks and following them through to completion

About You

Previous experience in an accounts, bookkeeping or similar role is important. Experience using Xero would be highly desirable.

We're particularly interested in someone who:

• Is highly organised, dependable and accurate
• Is comfortable working independently
• Takes initiative, takes ownership and sees things through
• Has good communication and interpersonal skills
• Is confident using social media in a business environment
• Is comfortable learning and using different software and systems
• Enjoys improving processes and finding better ways of doing things
• Is able to manage a varied workload and prioritise effectively

You don't necessarily need to have done every aspect of the role before. We're interested in finding someone with a strong accounts background, the right attitude and the ability to take ownership and develop the wider aspects of the position.

Hours

This is a part-time role of 16-24 hours per week.

There is flexibility around the working pattern, and the precise hours can be agreed depending on the successful candidate's experience, availability and the scope of responsibilities undertaken.

There is also scope for the role and responsibilities to develop over time for the right person.

How to Apply

If you think you would be a good fit for the role, we'd be delighted to hear from you.

Please send your CV together with a brief introduction outlining your relevant experience and why the role interests you via clicking the apply icon.