Administrator

We are currently recruiting for an Administrator to join a busy Contracting Services Team based in Omagh. This role will provide essential administrative support in the development, monitoring, and management of contracts across a range of health and social care services.

Location: Omagh
Pay Rate: £12.75 per hour
Hours: Monday - Friday

Main Duties and Responsibilities

• Support the Contracting Services Team in the development, production, and maintenance of contracts for services including Residential and Nursing Homes, Domiciliary Care, Daycare, and wider health and social care provisions
• Assist with the planned roll-forward and renewal of contracts with external organisations
• Support directorates in reviewing and updating contracts in line with current legislation and standards
• Assist in developing and maintaining contract monitoring systems to ensure service activity and financial targets are met
• Maintain and update monitoring spreadsheets including monthly and quarterly returns, incidents, complaints, and occupancy reports
• Update and maintain contract monitoring databases and contract directoriesAdministrative Duties
  

• Provide full administrative support using Microsoft Office and other systems
• Manage diaries, appointments, and schedules
• Prepare and format correspondence, reports, and documentation
• Maintain accurate filing systems and databases
• Manage incoming and outgoing communications including emails and telephone enquiries
• Handle office duties such as post, photocopying, and document preparation
• Maintain office supplies and resourcesMeetings and Events
  

• Organise and support meetings, training sessions, workshops, and conferences
• Book venues, equipment, and coordinate logistics
• Prepare agendas and meeting documentation
• Take, type, and distribute accurate meeting minutes
• Monitor and follow up on actions arising from meetingsAdditional Responsibilities
  

• Build and maintain effective communication links with internal and external stakeholders
• Contribute to the development of departmental templates and protocols
• Assist in the production of Quality Assurance Reports
• Provide administrative support in the tendering process for new servicesEssential Criteria
  

• 5 GCSEs (or equivalent), including English and Maths
  AND
  
• At least 1 year's experience in an administrative or clerical role

OR

• A minimum of 3 years' experience in an administrative or clerical environment

If you are interested please send your CV via the link