Summary Sheet: Accounting |
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| Advertiser Name | Sprague Pest Solutions | | Advertiser Type: | Company |
| Classification: | Accounting | | Subclassification: | |
| Country: | United States | | Location: | United States |
| Language: | English - United Kingdom (en-GB) | | Contact Name: | |
| Employment Type: | Permanent | | Workhours: | Not Specified |
Position: Accounts Payable Specialist - Procure-to-Pay Champion |
Description: Do you thrive on accuracy, efficiency, and making processes better every day?
If you love clean ledgers, happy vendors, and the satisfaction of on-time payments, this is your chance to own and elevate our Procure-to-Pay (P2P) function. Join us in building a smarter, more secure financial operation that helps our growing company scale faster-and with confidence.
What You'll Do
Own AP Operations: Manage the full cycle-invoice processing, PO matching, expense coding, and weekly payments.
Champion Vendor Relationships: Resolve inquiries and discrepancies promptly while maintaining trust and professionalism.
Drive Compliance & Security: Ensure vendor onboarding accuracy, positive pay practices, and adherence to licensing requirements.
Collaborate & Reconcile: Partner with internal teams for approvals, support audits, and guarantee accurate month-end close.
Improve & Innovate: Identify bottlenecks, reduce costs, and turn AP data into actionable insights for smarter decisions.
Why You'll Love It Here At Sprague Pest Solutions, we're more than a pest control company-we're a team committed to excellence and growth. You'll have real ownership, support from smart peers, and the chance to shape how money moves through the business.
Impactful Work: Your precision and ideas will directly influence financial health and strategic decisions.
Career Growth: Opportunities to lead projects, refine processes, and advance your skills.
Collaborative Culture: Work with a team that values integrity, innovation, and continuous improvement.
What We Offer
Competitive Pay: $25-$30/hour (based on experience) + annual bonus program
Benefits: Health, vision, dental (within 30 days), 401K with generous match, paid time off starting day 1, childcare assistance, and college savings plan
Development: Unlimited growth opportunities, continuing education, and leadership training
Ready to make an impact? Apply today and help us build a secure, efficient, and future-ready Procure-to-Pay function.
What You'll Bring Must-Haves:
- Associate's degree (or higher) in Accounting, Finance, or related field
- 2-6 years of experience in accounts payable, vendor management, or similar role
- Hands-on AP experience: invoice/PO matching, coding, payment processing
- Strong attention to detail and accuracy in reconciliation and month-end close
- Comfort with ERP/AP automation tools and solid Excel skills
- Ownership mindset with urgency and flexibility to meet deadlines
- Work on-site in our Tacoma, WA Support Center
Nice-to-Haves:
- Experience with P2P process improvement or automation tools
- Familiarity with accounting software (Sage, SAP, Oracle)
- Multi-entity or multi-bank AP experience
- Track record of compliance wins and cost-saving initiatives
Pre-Hire Screening Requirements:
- 5+ years Satisfactory Motor Vehicle Record
- Criminal Background Check: Federal, State, County
- Employment, Education, Credit Checks
- 5-Panel Drug Screen
Disclaimer: W. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
Equal Employment Opportunity: Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.
Detailed Job Description
Position Title: Accounts Payable (AP) Specialist
Department: Accounting
Reports To: Controller
FLSA Status: Non-Exempt
EEOC Class: Professionals
Salary: $25 - $30/hour plus incentives
Position Summary:
The primary responsibility of the Accounts Payable (AP) Specialist is to ensure the accurate and timely processing of vendor invoices and payments, proactively maintain positive vendor relationships, and support continuous improvement in AP processes. The AP Specialist will leverage technology solutions, collaborate across departments, and provide insights to enhance payment efficiency and compliance. In addition, the AP Specialist will work on establishing a Procure to Pay function to centralize vendor payments and shift the approval to prior to expenditure, rather than after consumption of the services or receipt of goods.
Essential Duties & Responsibilities:
- Conduct accounts payable activities, including invoice entry, verification against purchase orders, and weekly payment processing
- Proactively communicate with vendors to resolve inquiries, discrepancies, and payment issues; document all activities and agreements in a timely manner
- Identify and suggest process enhancements to improve payment cycle times, reduce costs, and strengthen compliance with company policies
- Collaborate with internal teams to ensure proper coding, approval, and documentation of expenditures
- Support vendor onboarding, maintenance, and data integrity across systems
- Reconcile vendor statements, review aging reports, and assist with month-end close, including preparing journal entries and supporting general ledger accuracy, cash reporting and accurate documentation for financial audits
- Process employee expense reimbursements, verify supporting documentation, ensure compliance with company policies, and issue timely payments
- Coordinate and process payments for business and entity licensing, maintain accurate records, and ensure timely renewals in compliance with regulatory requirements
- Ensure payment compliance with positive pay rules across various entities, banks and payment types
- Provide customer service regarding payment issues, account adjustments, and refund processing as needed
- Research and resolve complex vendor requests, escalating issues to management or support teams as appropriate
- Analyze AP data sets, identify trends or issues, and provide recommendations for process improvement to department leadership
- Demonstrate a forward-thinking mindset, developing preventative solutions to minimize errors and inefficiencies
- Adapt quickly to change, work under tight deadlines, and share information across the organization as necessary; must be able to work extended hours and/or weekends as needed Other duties as assigned
Job Requirements:
- Two year degree (or more), accounting or bookkeeping emphasis preferred
- 2+ years' experience in accounts payable, vendor management, or financial reporting role
- Outstanding verbal and written communication with vendors, peers, other departments and supervisors
- Navigate conflict, recommend options, and facilitate solutions that best serve the company's objectives and values
- Expertise in AP and accounting software (e.g., Sage, SAP, Oracle) and Microsoft Office (Teams, Excel, Word, Outlook); ability to learn new software quickly
- Ability to manage multiple datasets, validate completeness and accuracy of system reports, think critically and analyze data to provide relevant business insights and provide ideas for meaningful cross-departmental process improvement suggestions
- Adapt quickly to change and work under tight deadlines, sharing information across the organization as necessary; must be able to work extended hours and/or weekends as necessary
- Set priorities and manage time to accomplish work goals according to quality standards and deadlines with minimal direction and support
- Adapt quickly and work effectively in a fast-paced office environment; demonstrates a sense of urgency and takes initiative when necessary
- Perform effectively with minimal direction, self-direct work, and escalate problems to manager where appropriate
- Use independent judgment to handle customer issues efficiently and in accordance with company policies and guiding principles
- Attention to detail and ability to recognize and correct errors and inconsistencies timely and accurately
- Proficiency in computer software and systems including, but not limited to Microsoft Office (Teams, Excel, Word, Outlook), billing systems, and web-based portals; ability to learn new software quickly
- Ability to pass background screening requirements, including identity, education, credit, and criminal history checks
Preferred Qualifications
- Prior experience using automation tools (e.g., Alteryx, UiPath), workflow management platforms, and vendor portals
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
- Proficiency in accounting software (e.g., Sage, SAP, Oracle) and Microsoft Excel
- Strong attention to detail and organizational skills, proficient with project management and solutions-oriented mindset
- Excellent communication and customer service abilities
- Ability to work independently and manage multiple priorities simultaneously
Physical Requirements:
Long periods of stationary work, working on a computer, moving between various work areas, going up and down stairs, talking on the phone, working with office/computer equipment . click apply for full job details
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