Summary Sheet: Administration |
| | | | | |
| Advertiser Name | Martell Ventures | | Advertiser Type: | Agency |
| Classification: | Administration | | Subclassification: | |
| Country: | Canada | | Location: | Canada |
| Language: | English - United Kingdom (en-GB) | | Contact Name: | |
| Employment Type: | Permanent | | Workhours: | Not Specified |
Position: Executive Assistant |
Description:
On-Target Earnings: $80,000 - $90,000 CAD
Location: Kelowna, BC
About Us Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world. Why you shouldn't work here - Radical Transparency from our CEO What Applying Looks Like We keep it transparent and efficient. Here's what to expect:
1-min intro video (Loom, Vidyard, or Google Drive - share your link below)
Application review
15-minute intro call
Strengths assessment - how you learn and do
In-person interview - values and culture fit
Paid test project - work with us, like you're already on the team
Final call with our CEO
Offer- if we're both excited, we move forward fast About the Role We are hiring an Operations Executive Assistant to own office operations and act as the Executive Assistant to the Portfolio Growth Leader. This is a fast-paced, high-trust role at the center of daily execution in our Kelowna office. You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest-impact work. This includes calendar and priority management, meeting preparation and follow-up, task tracking, internal coordination, and hands-on operational support across the portfolio. What You'll Do - Support daily operations by managing schedules, internal communications, and task coordination
- Prepare meeting materials, agendas, notes, and track operational action items
- Maintain organized systems in Google Suite, Notion, and project management tools
- Assist in developing and improving operational processes and documentation
- Coordinate with founders, partners, and internal teams for logistics or project support
- Use AI tools and automation to streamline repetitive tasks and workflows
- Help maintain on-site operations, office organization, supplies, and general administrative functions
- Handle confidential and sensitive information with discretion
What You Bring
Required
- 3+ years as an EA, Administrative, or Operations Coordinator role
- Tech-savvy with the ability to learn and leverage AI tools
- Strong proficiency in Google Suite, Slack, Notion, and project management software
- Excellent written and verbal communication skills
- Exceptional attention to detail, organization, and follow-through
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Strong operational mindset. You like efficiency, structure, and clear processes
Preferred
- Operations or project coordination experience
- Experience in process creation, documentation, or workflow optimization
- Previous experience in a fast-moving, high-growth environment
.
|
