Accounts Payable Specialist

Please read the ENTIRE job posting before applying

This is an in-office position located in our Maquoketa office

The Accounts Payable Specialist is responsible for processing invoices, managing purchase orders, tracking credit card receipts, and supporting accurate and timely payment activities. This position also provides administrative and operational support, including recordkeeping, office supply coordination, mail handling, and assistance with special projects. The role requires strong attention to detail, adherence to agency policies and procedures, effective communication with supervisors, and flexibility to meet the evolving needs of the organization.

What Winning Looks Like:

While its not a competition, we do recognize that each person wants to win at life; and youre a central part of someone elses wins as well as your own! In this role, youll be responsible to:

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  Provide progress update and make recommendations for improvements.
  


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  Code and enter A/P invoices, write purchase orders, and ensure invoices are signed.
  


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  Track and enter company credit card receipts.
  


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  Prepare invoices for payees for cable and other billable items.
  


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  Print checks as necessary.
  


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  Scan and file payables records.
  


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  Order office supplies as needed.
  


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  Assist Representative Payee department as needed.
  


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  Drop mail off at the post office as needed.
  


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  Assist in special projects as assigned.
  


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  Thoroughly read, comprehend, and appropriately apply all policies and procedures established by the agency.
  


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  Report issues of concern to supervisor. Offer ideas and suggestions for resolution of concerns. Use appropriate methods and channels of communication.
  


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  Maintain flexibility to work alternate shifts, locations, weekends, and additional/less hours based on the needs of the agency.
  


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  Ensure all Imagine the Possibilities, Inc. policies and procedures are followed, including the Compliance and Integrity Program and Safety.
  


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  Complete trainings in a timely manner and/or as assigned.
  


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  Other job duties as assigned.
  

Know Were For You:

We know finding the right opportunity can be tricky thats why Imagine is focused on making sure your time is well spent. We take pride in the benefits we offer our employees. As an employee, youll have access to a variety of benefits that are sure to sweeten the deal. Depending on your full-time or part-time status, youll have access to:

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  Competitive Wages: The base pay is $15.00/hour. With education and experience, you could start out making more than that.


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  Scheduling: This position operates Monday through Friday 8am-4:30pm in our Maquoketa Administrative Office.


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  Generous Paid Time Off (PTO): We all deserve a break now and then dont feel bad about taking time for you.


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  401k Retirement Plan: Secure your future with a cushioned fund that will allow you to live your best life.


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  Comprehensive Insurance Plans: Whether its medical, dental, vision, or life insurance weve got you covered.


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  Pre-Paid Legal Services: Be prepared for the things you just cant be prepared for on your own.


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  Discounted Costco
  
  or
  
  Sams Club Memberships: What can we say? We know a great deal when we see one.


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  Advancement Opportunities: We believe in your future, which is why we have a specifically designed leadership development opportunity purposed to launch your career.


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  Employee Assistance Program: Were there for you through all lifes ups and downs.

• Social Services