Summary Sheet: I.T. & Communications |
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| Advertiser Name | Universite Saint-Paul | | Advertiser Type: | Company |
| Classification: | I.T. & Communications | | Subclassification: | |
| Country: | Canada | | Location: | Canada |
| Language: | English - United Kingdom (en-GB) | | Contact Name: | |
| Employment Type: | Permanent | | Workhours: | Full Time |
Position: Senior Advisor, Alumni and Donor Relations Conseiller(-¨re) principal, Relations dipl´mİs et les don |
Description: Job
Title
:
Senior Advisor, Alumni and Donor Relations
Competition
Number
:
Administrative Unit:
Alumni and Development Office
Immediate
Supervisor
:
Director, Philanthropic development and outreach
Job Type:
Permanent, Full time (Unionized)
Work Schedule
:
35 hours per week
Salary Scale
:
Level 8 - ($ - $ )
In this document, the masculine pronoun is used without discrimination and only for conciseness.
Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained a federated relationship since 1965. Bilingual and on a human scale, it has more than 1,000 students. It offers programs in Social Communication, Counselling and Psychotherapy, Canon Law, Public Ethics, Conflict Studies, Theology, Human Relations, Transformative Leadership and Spirituality, and Social Innovation. Saint Paul University offers an environment conducive to professional growth and competitive benefits.
Saint Paul University is known for its integration of learning and research with social engagement, resulting in a unique student experience. It participates in dialogue on contemporary issues and is committed to social justice.
SUMMARY
The incumbent, strengthens the connection between the institution, its alumni, and its donors. Working collaboratively with internal and external teams, they develop and implement strategies to actively engage alumni while supporting the university's philanthropic goals.
DETAILS OF RESPONSIBILITIES
Alumni Engagement:
- Develop and implement programs that encourage alumni engagement through events, digital communications, and strategic initiatives.
- Plan and oversee meaningful alumni events such as reunions, conferences, panel discussions, and networking opportunities.
- Create tools and resources to involve alumni in institutional initiatives (career opportunities, etc.).
- Establish an alumni association and serve as the primary point of contact for alumni, fostering ongoing engagement with the university and supporting their contributions to strategic initiatives.
Donor Relations:
- Manage a portfolio of current and prospective donors, fostering strong relationships and supporting fundraising campaigns.
- Develop funding proposals and coordinate donor recognition and stewardship activities.
Digital Communication & Strategy:
- Develop communications for alumni and donors, including newsletters, social media content, and website updates.
- Create engaging content to highlight inspiring alumni and donor stories.
- Collaborate with marketing and communications teams to produce compelling and mission-driven content.
Database Management:
- Import data from CSV or Excel files into the database, integrating information on new alumni or donors, address updates, events, and financial contributions.
- Generate targeted lists for specific campaigns by creating queries to segment alumni based on academic programs and geographic location or donors by category (donation amount, frequency, tenure).
- Identify and merge duplicate records while regularly verifying key data integrity (such as alumni status and donation amounts) to ensure accurate reporting and communication.
Gift Processing:
- Oversee the recording and processing of donations in the database, issue tax receipts and thank-you letters, and manage online and recurring donations to ensure proper allocation and tracking.
- Reconcile donations with bank deposits, manage special funds (scholarships, projects), and provide impact reports to donors to demonstrate the use of their contributions.
- Conduct regular audits to ensure the accuracy of records and transparency in fundraising processes, in collaboration with the finance team.
Institutional Collaboration:
- Partner with other departments (e.g., Faculties, Schools, Services, and Centers) to integrate alumni and donors into key initiatives.
- Recruit, train, and support alumni volunteers to represent the university at events.
Required Qualifications:
- University degree in a relevant field (marketing, administration, communications, etc.).
- Three (3) to five (5) years of experience in alumni relations, fundraising, or community engagement.
- Extensive experience in CRM database management and segmentation, with strong data management skills.
- Ability to network and build lasting relationships, both in person at events and on platforms such as LinkedIn.
- Flexibility to work evenings and weekends and travel occasionally.
- Bilingualism (French and English) required.
Assets:
- Experience in the postsecondary education or nonprofit sector.
- Familiarity with digital tools and platforms for event and alumni relationship management (e.g., Raiser's Edge).
Interested candidates are requested to submit an online application at our
careers page by November 24 th , 2025 at 11:59 pm.
We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.
We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.
Titre du poste :
Conseiller(-¨re) principal, Relations avec les dipl´mİs et les donateurs
Numİro de concours :
Unitİ administrative :
Bureau des dipl´mİs et du dİveloppement
Supİrieur immİdiat :
Direction, Dİveloppement philanthropique et rayonnement
Horaire de travail :
35 heures par semaine
Type d'emploi :
Permanent (Syndiquİ)
chelle salariale :
Niveau 8 ( $ - $)
Le masculin est utilisİ sans aucune discrimination et dans le seul but d'allİger le texte.
L'Universitİ Saint-Paul (1848) est le coll¨ge fondateur de l'Universitİ d'Ottawa, avec laquelle elle a conservİ un lien de fİdİration depuis 1965. Bilingue et İchelle humaine, elle compte plus de 1300 İtudiants ; elle offre des programmes en communications sociales, counseling et psychothİrapie, droit canonique, İthique publique, İtudes de conflits, philosophie, thİologie, relations humaines, leadership transformatif et spiritualitİ et innovation sociale. L'Universitİ Saint-Paul offre un environnement de travail professionnel et des avantages sociaux compİtitifs.
SOMMAIRE DES RESPONSABILITS
Le titulaire contribue renforcer le lien entre l'institution, ses dipl´mİs, et ses donateurs. En collaboration avec des İquipes internes et externes, il/elle con§oit et met en Ċuvre des stratİgies visant engager activement les dipl´mİs, tout en soutenant les objectifs philanthropiques de l'İtablissement.
Dans ce r´le, vous aurez les responsabilitİs suivantes :
Engagement avec les dipl´mİs :
- Dİvelopper et exİcuter des programmes qui encouragent l'engagement des dipl´mİs travers des İvİnements, des communications numİriques et des initiatives stratİgiques.
- Crİer et superviser des İvİnements significatifs pour les dipl´mİs, tels que des retrouvailles, des confİrences, des panels et des opportunitİs de rİseautage.
- Mettre en place des outils et ressources pour inclure les dipl´mİs dans les initiatives institutionnelles (opportunitİs professionnelles, etc.).
- B˘tir une association des dipl´mİs et agir comme point de contact principal pour les dipl´mİs, en facilitant leur engagement continu avec l'universitİ et en soutenant leurs contributions aux initiatives stratİgiques.
Relations avec les donateurs :
- Gİrer un portefeuille de donateurs actuels et potentiels, en favorisant des relations solides et en soutenant les campagnes de collecte de fonds.
- Dİvelopper des propositions de financement et coordonner des activitİs de reconnaissance et de fidİlisation des donateurs.
Communication et stratİgie numİriques :
- Dİvelopper les communications destinİes aux dipl´mİs et donateurs, notamment via des bulletins İlectroniques, les rİseaux sociaux et des mises jour sur les sites web.
- Dİvelopper du contenu engageant pour faire rayonner les parcours inspirants des dipl´mİs et donateurs.
- Collaborer avec les İquipes de marketing et communication pour produire des contenus engageants et reprİsentatifs des valeurs de l'institution.
Gestion de la base de donnİes :
- Importer des donnİes provenant de fichiers CSV ou Excel en utilisant une base de donnİes, notamment pour intİgrer les informations sur les nouveaux dipl´mİs ou donateurs, les mises jour d'adresses, les İvİnements, et les contributions financi¨res.
- Gİnİrer des listes ciblİes pour des campagnes spİcifiques en crİant des requŞtes permettant de segmenter les dipl´mİs selon leurs programmes acadİmiques et leur localisation gİographique ou segmenter les donateurs par catİgorie (montant des dons, frİquence, anciennetİ).
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