Title Specialist I

Triad Financial Services is a leading provider of financial services and solutions, serving clients nationwide. We are seeking a highly motivated and skilled Mortgage Title Specialist to join our growing team.

Essential Functions:

The Title Specialist is responsible for ensuring all mortgage collateral documentation for funded loans are filed accurately and timely with the appropriate state and/or county titling agencies. Serves as Subject Matter Expert (SME) and resource to lines of business for all matters regarding mortgage collateral recording.

• Preparation of collateral documents (including but not limited to assignments, subordination agreements, mortgage satisfactions, partial releases, rescissions, and affidavits) in accordance with state/county formatting guidelines.


• Troubleshoot rejected documents and re-submit to the county and/or state.


• Ensure mortgage documents are matched with pending official checks and shipped within state compliance timeframes.


• Submit mortgage documents for recording via electronic recording systems.


• Receipt and validation of recorded mortgage security instruments, ensuring documents are appropriately sent for imaging and storage


• Appropriately update work statuses and locations in document management system to ensure accurate tracking and reporting.


• Maintain a working knowledge of applicable regulatory requirements and best practices, and be able to communicate this knowledge to requestors and internal groups.


• Maintain and update all applicable county and state recording fees and/or processes, quarterly.


• Perform detailed quality control checks on unrecorded documents prior to recording, ensuring documents are in recordable format in accordance with state/county formatting guidelines.


• Review all outgoing documents for accuracy. Reject any invalid collateral documents to appropriate processor/LOB for correction.


• Identify trends in collateral form issues and/or processes and provide solutions or best practices.


• Answer phone calls and reply to e-mails from our recording service clients.


• Maintain departmental overnight courier accounts and supplies.


• Escalates non-conformance to management as necessary.


• All other duties as assigned.

Minimum Qualifications:

Required:

• 2 plus years of mortgage experience preferred


• 2 plus years working knowledge of Encompass preferred


• Maintain relationships and provide superior customer service.


• Must be able to multi-task


• Must have strong work ethic


• Strong problem-solving skills


• Accuracy and attention to detail


• Strong verbal and written communication skills


• Ability to work independently as well as in a team setting


• Working knowledge of legal mortgage documents and industry regulations

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