Human Resources Assistant

Position Title:

Human Resources Assistant

Competition Number:

018 - 2025

Administrative Unit:

Human Resources Services

Immediate Supervisor:

Associate Vice-Rector, Talent, Diversity and Culture

Position Type:

Permanent, Part-time (Non-Unionized)

Hours of Work:

17.5 hours per week

Salary Scale :

Level 4 ( to $ )

In this document, the masculine pronoun is used without discrimination and only for conciseness.

Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained a federated relationship since 1965. Bilingual and on a human scale, it has more than 1,000 students. It offers programs in Social Communication, Counselling and Psychotherapy, Canon Law, Public Ethics, Conflict Studies, Theology, Human Relations, Transformative Leadership and Spirituality, and Social Innovation. Saint Paul University offers an environment conducive to professional growth and competitive benefits.

SUMMARY

Reporting to the Associate Vice-Rector, Talent Diversity and Culture , the incumbent is responsible for assisting activities related to human resources and providing administrative support to this group. During the first few weeks the incumbent will help with reducing the backlog of files.

KEY RESPONSIBILITIES

• Carry out administrative tasks such as filing drafting reports etc.;


• Respond to questions and requests for information from employees, professors and the general public in a timely manner;


• Draft communications to employees or other documents related to human resources;


• Assist with various files and/or projects related to human resources and provide follow-up as required;


• Assist in the staffing process for assigned positions, (scheduling interviews, hiring, contracts, follow-up and filing);


• Process the hiring and rehiring of employees in Workforce Now, the HRIS system and give employees access to the system;


• Ensure the accurate updating of human resources data in Workforce Now, the HRIS system;


• Support payroll production by entering data and conducting searches in physical files or in the systems as needed;


• Prepare, develop and/or update various reports using the HRIS, Excel, online reporting


• On-going monitoring of files, reports, spreadsheets and contracts, etc.

EDUCATION, EXPERIENCE, AND KNOWLEDGE

• Post-secondary education in human resources, administration or a related field, plus at least one (1) year of experience in human resources, or a combination of education and equivalent experience


• Bilingualism required (English and French)


• Experience in customer service


• Experience with ADP or any integrated human resources system would be an asset


• Experience in payroll


• Good understanding of software (Microsoft Office, Excel, email, Internet, Adobe Acrobat)


• Strong communication skills, and excellent interpersonal skills


• Availability and flexibility to be able to react to emergencies


• Ability to set priorities and excellent time management skills


• Ability to work as part of a team


• Sense of initiative, autonomy and organization


• Good judgment, and demonstrated tact and discretion


• Attention to detail


• Professionalism - ability to keep employee data confidential

Interested candidates are requested to submit an online application at Job Openings (ustpaul.ca) by November 5, 2025 at 23:59.

We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.

We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.

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