Executive Assistant

• The Lead Pastor and Executive Director of Operations are supported with clarity and discretion, enabling them to focus on vision, teaching, and strategic leadership
• Internal communication flows smoothly, with church calendar monitored and regularly updated, meetings scheduled proactively, follow-ups captured accurately, and action steps completed on time
• Volunteers and staff feel resourced and supported
• Projects and event logistics run with excellence, and the right details are anticipated before they become problems
• Office environments are orderly and stocked, without being micromanaged
• Front desk coverage is consistent and welcoming, thanks to dependable volunteer scheduling and support
• Documents, calendars, and workflows are current and accessible, reducing confusion and increasing confidence
• The church experiences the presence of a servant-leader who is joyful, organized, trusted, and reliable

• Centered and Sent - Centered in the Gospel and sent out for Christ (John 20:21)
• On Earth As It Is In Heaven - We want what He wants (Matthew 6:9-13)
• One Another, One Another - To love one another, we're for one another (John 13:35)
• Make It Easy - Let's not complicate turning to God (Acts 15:19)
• Generosity That Stretches - We invest our lives, not just our finances (Mark 12:33)
• Celebrate Often - If heaven is celebrating life change, why shouldn't we? (Luke 15:7)

• Love Jesus More - Our identity is rooted in our relationship with Him
• Be Well, Lead Well - Healthy leaders create healthy teams
• Stay Humble, Hungry, and Smart - Teachable, driven, and relationally aware
• Laugh Often, Trust Deeply - A culture of joy and grace that assumes the best
• Own the Mission - We take initiative and serve beyond our roles
• Bring Your Best - We pursue excellence, welcome feedback, and sweat the details

• Lead the Way - We go first, modeling what we ask of others.
• No Hot Potatoes - We don't toss problems-if it lands in your lap, own it or help carry it.
• Use Your Signal - Communicate early and often to prevent confusion and misalignment.
• Sweat the Small Stuff - Details matter because people matter; small things make a big difference.
• Complaints Go Up - We address concerns directly and with the right people, not sideways or down.
• Like Super Glue - We're flexible and fast-moving, but we stick together.
• EQ Over IQ - Relational intelligence matters more than how much you know.
• Presence Fuels Partnership - Being fully present (physically and emotionally) deepens trust and impact.

• Provide direct support to the Executive Director of Operations and Lead Pastor
• Manage calendars, meetings, travel, and task tracking for the executive team
• Prepare internal reports, documents, agendas, board packets, and presentation materials
• Format internal communications, send scheduling reminders, and manage document workflows
• Handle sensitive and confidential information with professionalism and discretion

• Serve as a hub for staff-wide communication, scheduling, and internal coordination
• Act as a communication bridge across departments to ensure alignment
• Manage the churchwide calendar and key planning timelines
• Ensure clarity and follow-through across ministries on initiatives and events
• Maintain internal forms, policy documents, and planning templates
• Track milestone progress on cross-departmental initiatives and projects
• Assist with coordinating logistics for church wide events,

• Assist with internal forms, workflows, and documentation across departments
• Maintain organized records, digital and physical filing systems, and standard operating procedures
• Partner with the XDO to support HR processes, onboarding/offboarding, facilities, and operational systems
• Print, copy, and prepare materials for meetings and ministry needs
• Order and restock office supplies and consumables
• Receive and route invoices and mail to appropriate staff

• Schedule and support recurring meetings: staff meetings, elder meetings, trainings, and 1-on-1s
• Utilize AI tools to take meeting notes and send follow-up communications with tasks to ensure execution
• Assist with onboarding and transitions for new hires and volunteers
• Support staff-wide communication needs and internal collaboration
• Foster a culture of care, clarity, and responsiveness across the team

• Oversee the scheduling, training, and communication of volunteer receptionists
• Ensure adequate weekday coverage for the front desk, including phone calls, visitor check-ins, and package deliveries
• Create and maintain simple task lists and instructions to support volunteer success
• Monitor supply levels and assign restocking tasks to reception volunteers as needed
• Serve as the primary point of contact for any issues, coverage gaps, or feedback related to front office operations

• A growing, mature follower of Jesus Christ who is fully aligned with the mission, vision, and values of Eastern Hills
• Proven ability to manage sensitive information with discretion, integrity, and emotional intelligence
• Exceptionally organized and detail-oriented, with strong time management and task execution skills
• Clear, confident communicator-both written and verbal-with a service-oriented mindset
• Self-starter who takes initiative, solves problems, and follows through without requiring micromanagement
• Technologically competent with tools like Google Workspace, email platforms, shared calendars, and printers
• Willing and eager to learn platforms for internal communication and operations, including Asana, Planning Center Online (PCO), Subsplash, and Canva
• Bachelor's degree preferred

• Comfortable providing accountability to others with clarity and grace
• Decisive and confident-able to set boundaries and communicate expectations clearly
• Highly organized, motivated by excellence, and detail-focused
• Not afraid to speak up, offer feedback, or challenge assumptions in love
• Balances a strong, get-it-done personality with emotional intelligence and collaboration
• Embodies professionalism-someone others trust and enjoy working alongside

• Live as an active member of EHBC, modeling prayer, study, generosity, evangelism, hospitality, group life, and service
• Maintain emotional and physical health through Sabbath rhythms, healthy habits, and accountability
• Champion EHBC's mission, vision, values, and Staff Big 10 with joy, unity, and integrity
• Be present for a minimum of 46 Sundays per year
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