Production Administrative Assistant

• Monitor / Control plant / entrance gate access
• Providing administrative support to Production leaders as needed to help ensure continuous and effective operations
• Inventory and ordering production items and office supplies to ensure stock does not go below minimum levels
• Point of contact with partner vendors. Meet regularly, facilitate orders and complete process for timely payments
• Issue purchase order requisitions for production items and order needed items
• File purchasing documentation
• Communicate special requirements for shipping to the facility
• Enter and file receipts of purchase orders (timely closing of Pos)
• Update production KPIs on spreadsheets and boards (only on spreadsheets)
• Generate reports (KPIs, inventory, attendance, etc)
• Processing and scanning relevant production paperwork
• Review production employee timecards for exceptions and make necessary adjustments with supporting documentation
• Properly submit and file employee documentation (training, sign in sheets, LOA, etc)
• Maintain Production Attendance Rosters for all shifts
• Tie in with all shifts for updates by assisting with communication
• Assist with the employee suggestion program
• Maintain and coordinate employee uniform program and regularly communicates with vendor as issues arise (ensure costs are aligned to active employees)
• Perform fire extinguisher audits monthly in offices
• Checking visitors in upon arrival, ensuring sign in sheet is complete, issuing proper PPE
• Provides assistance in coordinating various activities
• Perform other office administration tasks as needed, receptionist tasks as assigned
• Other duties as assigned

• High School Diploma or equivalent required, Associate's degree a plus
• Min. 1 year relevant experience in administrative setting
• General knowledge of manufacturing operations
• Good interpersonal and communication skills, ability to respond to common inquiries from customers, vendors, internal departments, etc.
• Attention to detail, ability to work with large amount of data in accurate and timely manner
• Strong organizational skills
• Ability to use critical thinking to solve problems
• Ability to work as a team member as well as independently
• Computer skills, able to use MS Word, MS Excel, Internet
• Knowledge of ERP software
• Must be able to read, write, speak and understand English

• Intermittent physical activity including bending, reaching, and prolonged periods of sitting.
• Employee is regularly required to use hands to finger, handle, or feel.
• Employee is required to talk and hear.

• Office environment
• At times, the employee may be exposed to a plant environment, which contains noise, moving mechanical parts and fumes or airborne particles.

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