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Development Assistant- hybrid

Summary Sheet: Community & Sport

Advertiser NameBay CoveAdvertiser Type:Agency
Classification:Community & SportSubclassification:
Country:United StatesLocation:United States
Language:English - United Kingdom (en-GB) Contact Name:
Employment Type:PermanentWorkhours:Not Specified

Position: Development Assistant- hybrid


Schedule: Monday - Friday; 4 days in office, 1 remote- flexible schedule; hybrid model

Mission Statement: Bay Cove Human Services partners with people to overcome challenges and realize personal potential. Job Summary: Responsible for supporting operations functions of the Development Department - including, but not limited to, administrative duties, gift processing, acknowledgements, list generation, mail appeals, reporting, special events support, and other agency fundraising efforts.
Supervisory Responsibilities: N/A
Essential Functions of Position: Gift Processing & Donor Acknowledgement

  • Keep accurate constituent, event, and gift records, with supporting documentation in Bay Cove's Raiser's Edge fundraising database.

  • Reconcile donation records with accounting department on a monthly basis

  • Send timely acknowledgement letters for required gifts

  • Create Online Express donation forms for specific campaigns Reporting/List Generation

  • Produce daily, monthly, and annual reports for the Accounting Department

  • Generate mailing lists for communications efforts and fundraising appeals

  • Generate analytical reports to guide and assess fundraising activities Administrative Support

  • Create and maintain written departmental procedures

  • Maintain office organization and supply inventory

  • Maintain department calendar

  • Schedule meetings as required

  • Provide proofreading and editing support as needed

  • Manage mail distribution and returned mail

  • Provide general administrative support to the Development department

  • Assist with special events and other development activities (e.g. creating nametags and mailing lists, updating event guest lists, fulfilling mailings, printing t-shirts/marketing materials, and staffing events)

  • Other duties as required

  • Fundraising and Stewardship

  • Provide logistical support for events

  • Assist in coordinating the Young Professionals Board

  • Coordinate the processing and distribution of in-kind gifts

  • Create and/or update pages on Bay Cove website as needed

Requirements for the position:

  • At least one year of experience in non-profit fundraising.

  • Must be detail oriented and proficient in the
    Raiser's Edge fundraising platform.

  • Personal Characteristics: Strong organizational, writing, and communication skills, as well as the ability to work independently, handle multiple projects simultaneously, and remain flexible to prioritize the department's changing needs.

  • Must be able to provide strong customer service to internal stakeholders (agency staff and members of Bay Cove's boards) and external constituents (donors, prospects, and volunteers). Commitment to foster and support agency mission and values, including those regarding diversity, equity and inclusion also required.


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